Job Description

Job Summary

We are currently seeking a highly skilled candidate to join our Patent Renewals team. The successful candidate will play a key role in maintaining data accuracy, ensuring compliance, and improving efficiency in the renewal process.

Job Responsibilities

• Review, interpret, and report patent data errors to stakeholders to mitigate risks associated with IP payments.
• Conduct 100% accurate data audits with patent office registers.
• Work with large datasets using Excel functions such as IF, SUM, INDEX, MATCH, and VLOOKUP.
• Create simple automations using VBA based on business requirements (added advantage).
• Compare and analyze large data files to maintain data integrity.
• Use advanced Excel formulas to extract, compare, and review datasets efficiently.
• Conduct timely reviews and analyses of data integrity reports and complete necessary follow-ups.
• Perform reconciliations to ensure clients' portfolios are up to date.
• Ensure timely validation of renewal reports to guarantee proper renewal due generation in the system.
• Support the operations team by addressing clients' IP payment data errors and managing IP rules for assigned jurisdictions.
• Analyze data trends and utilize metrics for effective reporting.
• Collaborate effectively within the IP payment services team.
• Regularly review quality reports to ensure no renewals are missed in the system.
• Validate Portfolio reports regularly to track new assets and status changes.
• Generate and reconcile Symphony-related reports to ensure accuracy in renewals.
• Maintain internal databases, tracking tools, and project timelines efficiently.
• Contribute to process improvements to minimize errors, enhance quality, and meet SLAs.
• Achieve performance goals related to response times, accuracy, efficiency, and other key metrics.

Requirements

• Educational Background: Bachelor's degree in Science, Commerce, Finance, or Engineering.
• Experience: 0+ years of experience; prior exposure to Finance or Intellectual Property (IP) is a plus.
• Analytical Skills: Strong ability to assess portfolio data and make strategic recommendations.
• Communication Skills: Excellent written and verbal communication for client interactions and team collaboration.
• Detail-Oriented: High attention to detail for accuracy in renewal instructions and documentation.
• Software Proficiency: Strong Microsoft Office skills (Excel expertise required); familiarity with patent management software is a plus.
• Task Management: Ability to prioritize tasks, manage expectations, and work independently